Frequently Asked Question

Clearing out emails and backing them up is a great way to keep your Outlook tidy. For example, when a project is finished, but you want to keep the correspondence, or you're handing something over to someone else, and the chain of discussion will be useful for others to understand the process, or the people involved.

1. Organise the emails you want into a separate folder in your Outlook desktop app. This can be within your inbox or anywhere else in your mail folders. For example:
   


2. Open File tab in your Outlook app > Open & Export > Import/Export > Export to a file > Next Make sure you're generating a .pst file.


3. Select the folder you've organised your mail into, and click Next


4. Browse... to a location to save the file, and Finish.


5. You'll then be prompted to enter a password. Make it secure, but memorable


6. Open a browser and navigate to your SharePoint site, open Documents > Documents > [YourDesiredSaveLocation] and click the Upload button. Locate your .pst file and Save

Your colleagues can then access the file, download it and select Import from another program or file in Step 2 to manage the emails in their Outlook app.