Frequently Asked Question

Creating Rules in Outlook is an efficient way of sorting emails into appropriate folders. For example to avoid emails being sent to Junk. In this example, we're sorting by words in the subject field for Admissions, but you could equally send anything with 'win an iPhone' in the subject straight to Junk.

Open the Rules at the top of Outlook and click Manage Rules & Alerts...

This will open the settings for all your Rules, when you've set the basic conditions for your rule, click Next >

You then have to select the specifics of each condition, in thins case, which words from the subject are to be filtered into which folder. Click the specific words in Step 2 and enter your important words:

Add each term to the search list and click OK when you're done. Then locate the folder you want to sort these emails into by clicking specified folder in Step 2:

Click OK and then Next > in the Rules Wizard to bring up the option to add any further rules and conditions. For a simple rule such as this filter, just agree to the default selection of stop processing more rules

... and click Finish, then OK in the Rules and Alerts window, where you will see your new Rule.

You can turn these on and off by checking or unchecking the boxes next to each of your rules.